City Manager Dave Hansen opened the meeting in true fashion with all the passion for the City he’s been known for.
- He thanked all the administrative professionals all over the City who have all our backs.
Deputy Chief Tony Zucaro
- College Beach Week AKA Week 17, was a success in the sense that it was mostly peaceful
- Limited crowd Friday night due to rain
- Crowds were large Saturday afternoon and into the night
- 320 calls for service Saturday night, several hundred citations issued, 2 guns confiscated
- Department of Justice and Human Rights Commission members were on site as VBPD requested monitoring the department’s performance
- This is a non-sanctioned event
- Department has been monitoring social media channels to keep abreast of where activities would be held
- Several command centers were established including EOC and the Second Precinct
- Public Works performed an important role in keeping trash cans emptied
- Emergency Communications Department performed a great service
- ComIT’s support with new HD cameras was very helpful
Catheryn Whitesell (Director of Management Services and all things budget)
- City council reconciled department’s budgets
- Nothing was cut, $2 million was added
- Very smooth process this year
Dave Hansen – Leadership Survey
- A retreat will follow to address leadership concerns citywide
Alliance for Innovation presentation
- Dave introduced Sallie Ann Burnett, Eastern Region Director, Alliance for Innovation
- Jim Spore was actively involved in this organization and attended their conference, Transforming Local Government
- Many of us have submitted innovation projects to this group over the years
- Alliance seeks to provide new ways for Cities to succeed
- Case studies, webinars and white papers available online
- City of Virginia Beach has a Citywide membership that is available to all members
- transformgov.org Create a username and password to access. Your vbgov address will be recognized
Records Management
- Administrative process to enforce Virginia Public Records Act
- Authorizes transfer of records (storage or destruction)
- Agencies must destroy records as prescribed by the policy
- See City AD 2.10 for details and mandatory compliance
- Format of records doesn’t matter. Records can be digital, written or recorded
- Official City email should always be written in a professional manner
- Four Rs
- Retrieval – file in such a way that they are easily located
- Retention – know how long you have to hold records
- Reduction – get rid of in a timely manner
- Recovery
- Don’t be in the headlines
- Use Department’s Records Manager as a resource
Cyber Security – Ernie Forni – (ComIT’s Cyber Cop)
- Cyber criminals are the new bad guys attacking corporations
- Malware is easily downloaded on unsuspecting apps every day on mobile phones – be careful
- Check out this scary map: http://map.norsecorp.com/#/ where cyber-attacks are tracked in real time.
- 10,000 attacks or “door knockings” occur every day where cyber-criminals try to infiltrate corporate networks
- Nearly 35,000 attempts were made to infiltrate Virginia Beach networks in 2015
- ComIT sent out a test message to members a few months ago. It was designed to look like a phishing attempt, probably having like sounding names like Comit (rather than ComIT), addresses like networkadmin@vbgov.com, and the deadly, “CLICK HERE” to fix your problem. Out of 1,400 messages sent to members 162 people clicked on the “CLICK HERE” button. 23% opened the message, 11% clicked the attachment. Not smart folks. This is how crooks get into our network and steal information, and it could be something personal about you.
- Members are encouraged to store critical information on network drives, and not on flash drives or local computer drives
- Jigsaw Ransomware is the newest threat. Cybercriminals access your computer, encrypt all your files, and hold you hostage for a set amount of money. It happens to unsuspecting businesses and individuals.
- Ever get a pop up on your home computer that reads something like this? “Hi, I’m from the Microsoft Support Team and we’ve detected a virus on your computer. Click here to remove.” Ernie suggests not going there unless you want to pay the crook $149 to unencrypt your machine.
- Phishing Consequences Install ransomware
- Install hacker code
- Theft of data
- Theft of services
- Loss of reputation
- Another phishing test will be broadcast this summer. Don’t get caught by this trap! This type of human error is now being considered negligence.
- Infosec awareness is required training of everyone
- Social Security Numbers should never be sent by email
Monica Kopin – Human Resources – New Taleo application
- Taleo, the new front end for WAVE is rolling out soon
- Training will be required of all hiring managers
- The entire WAVE application will be down at the end of June while the transition occurs
- If you have an active application in WAVE now, it will not be moved to the new system. Download and copy it now if you want to save it
Doug Smith – Introduced Brad as a first timer at the meeting.